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Meeting Notes is designed to stay quiet during the meeting and become useful right after it ends.

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The Flow

  1. Start recording from the Meeting Notes page, the tray menu, an optional shortcut, or an automatic meeting-detection prompt.
  2. Snaply records the meeting audio on your Mac.
  3. During recording, live transcription can show the first sentences as they arrive. If live transcription is unavailable, Snaply continues recording and processes the audio after you finish.
  4. When you stop recording, Snaply syncs the audio and completes the transcript.
  5. If speaker diarization is available, Snaply separates the transcript into speaker turns.
  6. Snaply generates a meeting title and structured notes using the current Writing Assistant model and the selected notes template.
  7. You keep working from the saved meeting: browse recent meetings in list or calendar view, organize folders, search saved meetings, search inside the transcript, rename or reassign speakers, edit polished notes or your own notepad, copy or export content, change summary style, regenerate notes, reprocess the meeting, or open Ask AI.
You can also upload an existing WAV, M4A, or MP3 recording. Snaply converts the file and sends it through the same transcript, notes, and Ask AI workflow.

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First-Time Setup

Before the first real recording, Snaply may ask you to finish a few checks:
  • Grant Microphone access
  • Review System Audio so calls can capture the other side of the conversation too
  • Download and initialize the meeting diarizer when your Mac supports it
  • Choose English or Multi-language transcription
  • Make sure the selected AI model is available if you want generated notes or Ask AI
  • Choose whether to enable deeper reasoning for notes; it can improve quality while making generation slower

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What Runs Locally

Meeting Notes is built around local capture and local transcripts:
  • The recording
  • The transcript
  • The saved meeting session
  • Saved-meeting search
  • Speaker renaming and transcript search
  • Folders, calendar browsing, and meeting organization
With the built-in local Writing Assistant model, these can stay local too:
  • Generated title
  • Generated notes
  • Ask AI responses
If you change the Writing Assistant model in AI Models, Meeting Notes follows that model choice for generated titles, notes, and Ask AI.

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Recovery And Reprocessing

If a meeting cannot finish one step, Snaply keeps the session and shows the next action when possible. The goal is to avoid the worst outcome: losing the meeting or guessing what failed. Common recovery paths include:
  • Downloading or reconnecting the AI model
  • Adding a missing cloud API key
  • Regenerating notes after changing the template or notes language
  • Reprocessing the meeting from the saved audio
  • Recovering an interrupted recording after the app restarts
While a meeting is active, you can pause and resume capture from the workspace or live indicator. Canceling deletes the active recording instead of processing it.

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Markdown Sync

If you set a Markdown export folder in Settings -> Meeting Notes, Snaply keeps local Markdown copies of generated notes in sync as meeting notes are created or updated.

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Best Results

  • Use a decent microphone and avoid overlapping voices when you can.
  • Review System Audio before recording calls.
  • Use Multi-language for meetings that are not English-only.
  • Pick a summary style that matches the meeting type before regenerating notes.
  • Use folders when you want a folder-specific notes template or Markdown export destination.

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